How to Replace Words in Microsoft Word

How to Replace Words in Microsoft Word

Microsoft Word is a versatile word processing program that offers many tools to make writing and editing documents easier. One of the most common tasks while editing a document in Microsoft Office 2016 is to replace specific words or phrases with new ones. In this article, we will discuss how to replace words in Microsoft Word.

There are several ways to replace words or phrases in Microsoft Word. Let’s discuss them one by one.

Method 1: Using the Find and Replace option

The Find and Replace option in Microsoft Word allows users to find specific words or phrases and replace them with new ones. To use this option, follow these steps:

  1. Open the document in Microsoft Word that you want to edit.
  2. Press the Ctrl + H key on your keyboard to open the Find and Replace window.
  3. In the “Find what” box, enter the word or phrase you want to replace.
  4. In the “Replace with” box, enter the new word or phrase.
  5. Click on the “Replace” button to replace the first instance of the word or phrase or click on the “Replace All” button to replace all instances of the word or phrase in the document.
Using the Find and Replace option

Method 2: Using the Replace feature in the Home tab

The Replace feature is another option to replace words or phrases in Microsoft Word. This feature is located in the Home tab of the Word program. To use this feature, follow these steps:

  1. Open the document in Microsoft Word that you want to edit.
  2. Select the word or phrase you want to replace.
  3. Click on the “Replace” button in the Editing group of the Home tab.
  4. In the “Replace with” box, enter the new word or phrase.
  5. Click on the “Replace” button to replace the first instance of the word or phrase or click on the “Replace All” button to replace all instances of the word or phrase in the document.
Using the Replace feature in the Home tab

Method 3: Using the Advanced Find and Replace option

The Advanced Find and Replace option in Microsoft Word offers more advanced features to replace words or phrases. To use this option, follow these steps:

  1. Open the document in Microsoft Word that you want to edit.
  2. Press the Ctrl + H key on your keyboard to open the Find and Replace window.
  3. Click on the “More >>” button to expand the window and access advanced features.
  4. In the “Find what” box, enter the word or phrase you want to replace.
  5. In the “Replace with” box, enter the new word or phrase.
  6. Choose the options you want, such as case sensitivity, whole word, or wildcards.
  7. Click on the “Replace” button to replace the first instance of the word or phrase or click on the “Replace All” button to replace all instances of the word or phrase in the document.

In conclusion, Microsoft Word offers several ways to replace words or phrases in a document, including using the Find and Replace option, the Replace feature in the Home tab, and the Advanced Find and Replace option. These options make editing documents easier and more efficient, saving users time and effort. Indigo Software provides Microsoft Office for sale to its users at affordable price to ease their tasks.

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Indigio Software company is a company I continuously return to. Customer Service is great and the product pricing is awesome. This is a veteran owned/run company and I believe in supporting whenever possible those who... serve and have served to give us the Freedoms we love and hold dear. Thank you Indigo Software company. I refer anyone who wants a company that truley cares about their customers and want to support veterans!read more
Suzanne EllisSuzanne Ellis
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I’m thankful I found Indigo Software. Over the last few years, I’ve purchased their Microsoft Office Professional software suite for three different home computers. I don't understand why everyone does not purchase... their Microsoft Office programs thru Indigo Software. They are economical and provide great, responsive Customer Service!read more
Russ PilcherRuss Pilcher
13:59 07 May 24
I purchased a couple of licenses for Windows 10 over the years and 1 license for Office Pro 2019. I dumped one of my older laptops where Office Pro 2019 was installed and purchased a new laptop. Unfortunately, I... could not activate the Office Pro 2019 on my new laptop. I reached out to Indigo and they provided me a new legitimate activation code which I successfully registered in my Microsoft online account. I was then able to re-install on my new laptop without issue and fully activated and recognized as legitimate MS software.read more
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They have amazing customer service. I accidentally ordered the wrong item and then email them about my mistake. They were very quick to cancel my original order and refund the cost so I could easily order what I... actually wanted. The refund credited quickly to my credit card so there was no financial impact or delay.They have an excellent video to a company the order which made it very simple and easy to download and install.I am so happy to see that there are companies out there that still know what true customer service is.read more
elikaelika
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I purchased Office from Indigo some time ago, but in the aftermath of upgrading my PC's CPU and upgrading to Windows 11, the license was lost/deleted/corrupted/removed and my Office was deemed an unlicensed copy (with... the corresponding warnings from Microsoft.) The Team Indigo Helpdesk was (unlike some other "helpdesks") very helpful, resolving my issues promptly, even on a weekend. One may purchase productivity software from many sources, but they stand behind their service. Thank you Indigo. I feel comfortable in recommending your service to anyone at any time.read more
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